Clarity

• Texts must be clear and self-explanatory
• Texts as short and concise as possible – reduced to the semantic essence
• Omit information when it is already clear from the context
• Avoid vague or ambiguous phrasing

Consistency

• Use the same terms for identical functions/repeated elements (e.g., buttons)
• Maintain consistent spelling (capitalization, abbreviations, verb tenses, sentence structure)

User Orientation

• Use language from the user’s perspective, not from the developer’s point of view
• Avoid technical expressions unless relevant to the user
• Use technical terms only when necessary

Tone of Voice

• Neutral, factual, professional
• No colloquial language or irony
• Consistent “style” across all applications

Error Messages & Notifications

• Error texts: cause + solution (“Password incorrect. Please re-enter.”)
• Notifications: helpful and solution-oriented phrasing

Glossary

• The glossary in Weblate supports consistent use of terminology
• Terms stored in the glossary are suggested during the translation process, ensuring uniform usage across the software interface
• Maintaining and updating the glossary is essential to guarantee accuracy and reliability of translations